Mac Tool For Files

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The Finder is the first thing that you see when your Mac finishes starting up. It opens automatically and stays open as you use other apps. It includes the Finder menu bar at the top of the screen and the desktop below that. It uses windows and icons to show you the contents of your Mac, iCloud Drive, and other storage devices. It's called the Finder because it helps you to find and organize your files.

Open windows and files

To open a window and see the files on your Mac, switch to the Finder by clicking the Finder icon (pictured above) in the Dock. Switching to the Finder also reveals any Finder windows that might be hidden behind the windows of other apps. You can drag to resize windows and use the buttons to close , minimize , or maximize windows. Learn more about managing windows.

When you see a document, app, or other file that you want to open, just double-click it.

Change how your files are displayed

To change how files are displayed in Finder windows, use the View menu in the menu bar, or the row of buttons at the top of the Finder window. You can view files as icons , in a list , in columns , or in a gallery . And for each view, the View menu provides options to change how items are sorted and arranged, such as by kind, date, or size. Learn more about customizing views.

When you view files in a gallery, you can browse your files visually using large previews, so it's easy to identify images, videos, and all kinds of documents. Gallery View in macOS Mojave even lets you play videos and scroll through multipage documents. Earlier versions of macOS have a similar but less powerful gallery view called Cover Flow .


Gallery View in macOS Mojave, showing the sidebar on the left and the Preview pane on the right.

Use the Preview pane

The Preview pane is available in all views by choosing View > Show Preview from the menu bar. Or press Shift-Command (⌘)-P to quickly show or hide the Preview pane.

macOS Mojave enhances the Preview pane in several ways:

  • More information, including detailed metadata, can be shown for each file. This is particularly useful when working with photos and media, because key EXIF data, like camera model and aperture value, are easy to locate. Choose View > Preview Options to control what information the Preview pane can show for the kind of file selected.
  • Quick Actions let you easily manage or edit the selected file.

Use Quick Actions in the Preview pane

With Quick Actions in macOS Mojave, you can take actions on a file without opening an app. Quick Actions appear at the bottom of the Preview pane and vary depending on the kind of file selected.

  • Rotate an image
  • Mark up an image or PDF
  • Combine images and PDFs into a single PDF file
  • Trim audio and video files

To manage Quick Actions, click More , then choose Customize. macOS Mojave includes a standard set of Quick Actions, but Quick Actions installed by third-party apps also appear here. You can even create your own Quick Actions using Automator.

Use Stacks on your desktop

macOS Mojave introduces Stacks, which lets you automatically organize your desktop into neat stacks of files, so it's easy to keep your desktop tidy and find exactly what you're looking for. Learn more about Stacks.

The sidebar in Finder windows contains shortcuts to AirDrop, commonly used folders, iCloud Drive, devices such your hard drives, and more. Like items in the Dock, items in the sidebar open with just one click.

To change the items in your sidebar, choose Finder > Preferences from the Finder menu bar, then click Sidebar at the top of the preferences window. You can also drag files into or out of the sidebar. Learn more about customizing the sidebar.

Search for files

To search with Spotlight, click the magnifying glass in the menu bar, or press Command–Space bar. Spotlight is similar to Quick Search on iPhone or iPad. Learn more about Spotlight.

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To search from a Finder window, use the search field in the corner of the window:


When you select a search result, its location appears at the bottom of the window. To get to this view from Spotlight, choose “Show all in Finder” from the bottom of the Spotlight search results.

In both Spotlight and Finder, you can use advanced searches to narrow your search results.

Delete files

To move a file to the Trash, drag the file to the Trash in the Dock. Or select one or more files and choose File > Move To Trash (Command-Delete).

To remove a file from the Trash, click the Trash to open it, then drag the file out of the Trash. Or select the file and choose File > Put Back.

To delete the files in the Trash, choose File > Empty Trash. The storage space used by those files then becomes available for other files. In macOS Sierra, you can set up your Mac to empty the trash automatically.

Migration Assistant copies all of your files to your new Mac so that you don't have to copy your files manually.

  • If your files are currently on a Windows PC, follow the PC migration steps instead.
  • If your new Mac is using OS X Mountain Lion v10.8 or earlier, follow the Mountain Lion migration steps instead.

Check software, settings, and power

  • Install all available Apple software updates on both Mac computers. Install any updates for your third-party apps as well.
  • Make sure that your old Mac is using OS X Lion or later.
  • Make sure that your old Mac has a computer name: Choose Apple menu  > System Preferences, then click Sharing and check the Computer Name field.
  • Connect both computers to AC power.

Connect the computers to each other

  • If both computers are using macOS Sierra or later, just make sure that they're near each other and have Wi-Fi turned on. If either is using OS X El Capitan or earlier, connect them to the same network using Wi-Fi or Ethernet.
  • Or connect them using target disk mode and the appropriate cable or adapter. Then start up your old computer in target disk mode.
  • Or connect your new Mac to a Time Machine backup of your old Mac.
Mac tool for files file

Use Migration Assistant

Open Any File For Mac

On your new Mac:

  1. Open Migration Assistant, which is in the Utilities folder of your Applications folder.
  2. Click Continue.
  3. When asked how you want to transfer your information, select the option to transfer from a Mac, Time Machine backup, or startup disk.
  4. Click Continue.

On your old Mac:
If you started your old Mac in target disk mode or are migrating from a Time Machine backup, skip these four steps.

  1. Open Migration Assistant.
  2. Click Continue.
  3. When asked how you want to transfer your information, select the option to transfer to another Mac.
  4. Click Continue.

Mac File Diff Tool

On your new Mac:

  1. When asked to select a Mac, Time Machine backup, or other startup disk, click the appropriate icon.
  2. Click Continue. You might see a security code.

On your old Mac:
If you started your old Mac in target disk mode or are migrating from a Time Machine backup, skip these two steps.

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  1. If you see a security code, make sure that it's the same code as on your new Mac.
  2. Click Continue.

On your new Mac:

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  1. Choose the backup to transfer information from.
  2. Click Continue.

Continuing on your new Mac:

  1. Select the information to transfer from the backup.
  2. Click Continue to start the transfer. If you have a lot of content, the transfer might take several hours to finish.


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In the example above, John Appleseed is a macOS user account. If you transfer an account that has the same name as an account on your new Mac, you're asked to rename the old account or replace the one on your new Mac. If you rename, the old account appears as a separate user on your new Mac, with a separate home folder and login. If you replace, the old account overwrites the account on your new Mac, including everything in its home folder.

Recovery Tool For Mac Files

After Migration Assistant is done, log in to the migrated account on your new Mac to see its files. If you're not keeping your old Mac, learn what to do before you sell, give away, or trade in your old Mac.